Anonymous employee survey
Honest feedback needs real anonymity
Anonymity is trust infrastructure – not just a checkbox. In robin mood, anonymity, integrity and intuitiveness are technically secured and cannot be bypassed.
- Hosted in Austria
- GDPR-focused
- Science-based
Why “anonymous” is often not anonymous enough
If managers can link individual answers to people, honesty drops. Real anonymity needs more than a promise: department-level reporting only, a robust minimum group size, and results that cannot be traced back to individuals.
In robin mood that is part of the system logic – not optional and not softenable. Deep dive: Anonymity & privacy.
Three principles: integrity, intuitiveness, anonymity
Reliable anonymous employee surveys need three principles that work together:
- Integrity: each person can answer a survey only once – results stay technically reliable
- Intuitiveness: this protection does not make participation harder – it stays as easy as other systems (or easier)
- Anonymity: departments are evaluated, never individuals – with an unavoidable minimum group size
How anonymity works in robin mood
In robin mood you can only evaluate whole departments or organizational units – not individual employees. There is no person-level results view and no ranking of individuals.
Results are shown in aggregate. Feedback remains an organizational signal: trends, mood and themes become visible without linking answers to a person.
Minimum group size of 5: anonymity threshold by design
For aggregation to truly protect anonymity, a minimum group size is required. In robin mood, only departments with at least 5 people can take part in surveys.
Departments with fewer than 5 people cannot be surveyed. They must be merged with other departments before they can participate. The threshold is technically enforced: below the minimum size, no survey takes place.
- At least 5 people per department or surveyable unit
- Smaller units: no survey access – they must be merged with other departments
- Reporting only in aggregate at department level – never for individuals
Admin rights: who sees which results
Each admin has their own permissions. Administrators can be assigned to departments and then only see results from those departments.
You stay in control of which functions and areas an admin can use. Permissions are granular: if desired, even comments can be hidden – then only comment summaries are visible.
GDPR, DPA and hosting
Anonymity and privacy belong together – but they are not the same. Anonymity governs what is visible in results. Privacy governs roles, contracts and storage location.
robin mood is hosted with Anexia in Vienna. Your organization remains the controller; robin mood processes under instruction as processor – defined in the DPA and the privacy policy.
Details on processing, data categories and retention: Anonymity & privacy.
Works council and communication
Successful anonymous surveys need clear communication: purpose, anonymity rules, who sees results, and what happens with actions. We support rollout – legal approvals stay with the customer.
Frequently asked questions
Ready to know what’s happening?
Request a demo or try robin mood for free – we support you personally.